Top 8 Actionable information governance tips you can implement

Information governance is an integral part of the way modern business works, overseeing how organizations access the data they create, store, and use. Control how your organization processes information and provide a framework for accountability to ensure that all requirements for compliance and security are met. However, doing this correctly has become more difficult than ever.

With the introduction of new technologies (such as cloud and big data)and new workplace trends(remote work), our information is at greater risk than ever before. There has been a significant increase in the amount of data your organization generates, captures, and stores, including sensitive data. Unfortunately, with the introduction of new technologies, the way sensitive data slips through the cracks has inevitably increased, and vulnerable IT systems targeted by cybercriminals have also increased.

 

To protect all of this data, data protection legislation has been rewritten, putting pressure on companies to adapt to major changes related to what they can and can't do with customer and employee data. Moreover, increased cybersecurity risks will not disappear anytime soon. Ultimately, this puts pressure on companies to be incredibly diligent about how they process information.

In this flow, one thing we know for sure is that a strong, accurate, and comprehensive information governance plan is essential to becoming a successful digital company. This is because only through effective information governance can organizations protect the information, comply with new laws, and ultimately unleash the potential of digital innovation.

What does good information governance look like?

Each organization will address the governance of the information separately, since it is the consolidation of multiple disciplines, to meet the data storage, security, compliance, privacy, file, finance, electronic discovery, document management, business intelligence, knowledge management, case management, risk management, enterprise architecture, and more.

Responsibility for information governance can be considered by individual employees or teams within an organization (often information management, compliance, or HR teams).Hh.). However, because there are so many important areas to consider, responsibility must be shared across the organization. All employees are responsible, to some extent, for processing data and documents in a secure and compatible manner. However, information governance strategies must always be driven from the top to succeed.

8 Actionable Information Governance Tips

Here are eight information governance tips to help your business succeed in the age of digital workspaces.

1. Check where your information is

Perform an information audit to determine where information in your organization is currently and in the past stored. To help resolve this, it is important to identify where the data silos are formed.

2. Classification of Your Information

Identify important and not-so-important data. Ensure that financial, legal, PII and other sensitive data are classified correctly.

3. Provide a single source of information

Set up one place to store all of your organization's information so that employees know where to go and where to store documents to find the information they need when they work. Find reliable and easy-to-use solutions.

4. Securing Data Ownership

You must build a team to own and oversee information governance. Ensure that employees have what they need in relation to their responsibilities, such as storing documents in the right location and adding metadata when needed.

5. Easy to store

Employees should be able to store documents and information in a few clicks, and should be prompted to add the correct metadata when appropriate.

6. Make your search easier

Enable the intelligent search function. Employees can easily find what they need to complete their tasks in a few clicks.

7. An in-progress process.

Information governance is not a one-time project. For example, you must ensure that your system has been updated to handle the latest compliance or security issues.

8. Email is key

The information contained in emails is often as important as the information in other documents. Most official and external communications are carried out via email.

Information governance is the people

At Proteus Discovery believes that successful digital innovation depends on the humanization of digital workspaces. Today, too many digital solutions focus only on technology, not on people who will use technology. Our goal is to bring humans back to the center of discussion. Our solutions for information governance are based on these ideals.

Proteus Discovery simplifies the SharePoint experience and improves information governance. Proteus Discovery humanizes the information governance process by bringing all the tools needed for email and simplifying what needs to be done, giving information workers control.